Reference

BR-18 Seller tax representative name is required when the party is present

The Seller tax representative name (BT-62) shall be provided when the Seller (BG-4) has a Seller tax representative party (BG-11).

This is a conditional EN 16931 core rule. A tax representative meets VAT obligations on behalf of a seller that is not established in the member state, so the representative must be named on the invoice. The error often appears when only the representative’s VAT identifier is copied into the export. In UBL the name is cac:TaxRepresentativeParty/cac:PartyName/cbc:Name; in CII, BT-62 is ram:SellerTaxRepresentativeTradeParty/ram:Name.

Solution

When a cac:TaxRepresentativeParty group is present, add cac:TaxRepresentativeParty/cac:PartyName/cbc:Name with its name.

Quick actions

Validate XML Convert invoice

Valid Examples

cac:TaxRepresentativeParty present with BT-62 = VAT Rep Services Ltd

Invalid Examples

cac:TaxRepresentativeParty is present but has no cac:PartyName/cbc:Name

Code Examples

Valid XML

<cac:TaxRepresentativeParty>
  <cac:PartyName>
    <cbc:Name>VAT Rep Services Ltd</cbc:Name>
  </cac:PartyName>
</cac:TaxRepresentativeParty>

Invalid XML

<cac:TaxRepresentativeParty>
  <cac:PostalAddress>
    <cac:Country>
      <cbc:IdentificationCode>DE</cbc:IdentificationCode>
    </cac:Country>
  </cac:PostalAddress>
</cac:TaxRepresentativeParty>