Upload and review without an account; to download, you sign in. Subscription from €10/month with annual billing or €5 per conversion without one, excl. taxes.
PDF, DOCX, or TXT up to 20 MB
Choose a fileNext becomes available once an invoice is uploaded.
A PDF shows an invoice, but it contains no structured data. An XRechnung is an XML file under EN 16931 and the German rules (BR-DE), in UBL or CII syntax. German public-sector invoice portals process this XML; a PDF is at most an attachment there. For invoices to federal authorities, § 4 E-Rech-V names XRechnung and also permits other formats that meet EN 16931.
German B2B follows the same principle. Since 1 January 2025, all businesses established in Germany must be able to receive e-invoices. An e-invoice is an invoice in a structured electronic format under EN 16931; a PDF is an "other invoice" (sonstige Rechnung). Paper invoices and, with the recipient's consent, PDF invoices remain allowed until 31 December 2026, and until 31 December 2027 for businesses with no more than €800,000 turnover in the previous year (§ 27 Abs. 38 UStG). From 1 January 2027, businesses with more than €800,000 turnover in the previous year must issue e-invoices; from 1 January 2028, all others. Businesses under the German small-business scheme (Kleinunternehmer) must still be able to receive e-invoices, but they are exempt from the issuing duty. The obligation covers invoices between businesses established in Germany. Suppliers established elsewhere need an EN 16931 e-invoice only if their customer or public buyer asks for it.
PDF, DOCX or TXT up to 20 MB. Without an account, up to 6 PDF pages per upload.
Check every recognised field and correct it where needed. Choose UBL or CII.
The KoSIT validator lists errors with their rule ID. Fix recurring errors, such as missing contact data, in your master data too, so the next invoice is right.
Sign in, download the XML and submit it through the channel the recipient names, for example an invoice portal or Peppol.
Poor scans, handwritten additions and tax special cases such as reverse charge always need a careful human review.
Subscriptions from €10/month excl. taxes with annual billing. Or without a subscription: €5 per conversion (excl. taxes). The first subscription includes a free 3-day trial.
| Error | Rule | Fix |
|---|---|---|
| Leitweg-ID missing | BR-DE-15 (BT-10) | Ask the authority for its Leitweg-ID. We check that it is present, not that it belongs to the recipient. The Leitweg-ID guide explains its structure. |
| Seller contact incomplete | BR-DE-2, BR-DE-5 to BR-DE-7 (BT-41 to BT-43) | Give the name, phone and email of the contact point. |
| Seller tax identifier missing | BR-DE-16 (BT-31, BT-32, BG-11) | Give the VAT ID or German tax number when tax categories other than O (not subject to VAT) are used; alternatively a seller tax representative (BG-11). |
| Totals do not add up | BR-CO-10 to BR-CO-16 | Recalculate line totals, allowances, charges and VAT; fix rounding differences in the source document. |
| Payment instructions missing | BR-DE-1 (BG-16) | Give the payment means and bank details. |
| Wrong specification identifier | BR-DE-21 (BT-24) | Identifiers from XRechnung 2.x are outdated; the Peppol BIS identifier names a different specification. We set the XRechnung 3.0 identifier automatically; check XML from other sources in the XRechnung validator. |
Upload the invoice, review the data and download the validated XML.
A PDF shows the invoice to people. An XRechnung is an XML file under EN 16931 and the BR-DE rules that software processes without retyping. Public buyers usually require XRechnung; a PDF is not enough there. In German domestic B2B, a PDF has been an "other invoice" (sonstige Rechnung), not an e-invoice, since 2025.
Both are valid XRechnung syntaxes with the same content. Use the syntax your recipient names. Without a requirement, UBL is a good choice: it is our default, and Peppol uses it. You choose the syntax in the review step.
No. We create and validate the file; sending it is up to you. Use the channel the authority names, for example OZG-RE (direct federal administration, more than 170 indirect federal bodies and several Länder) and other state or municipal portals, or Peppol through your access point.
No, a subscription is optional: you can pay for each conversion on its own. The first subscription includes a free 3-day trial. You pay only when you download. If a paid single conversion fails because of a technical error that our support cannot fix, we refund it on request (money-back guarantee).
You check and correct every recognised field before you pay. Errors from the KoSIT validation block the XML download; warnings stay listed in the report. We refund only on request and only when the conversion fails because of a technical error that our support cannot fix; you make content corrections in the review step.
No. Small businesses under § 19 UStG (Kleinunternehmer) are exempt from the German issuing duty, but they must be able to receive e-invoices. If a customer still asks for an e-invoice, you can create it here.
No. The KoSIT validator confirms that structure and business rules are met. It does not check whether the service, amounts and VAT rate are correct, and it does not replace tax advice. A recipient can have additional requirements.
We check that a buyer reference (BT-10) is present, as BR-DE-15 requires. We do not check whether the Leitweg-ID is structured correctly or belongs to the authority. The authority gives you the correct ID; our Leitweg-ID guide explains its structure.