# Validate Microsoft Dynamics invoice exports

Run exported XML through validation, use rule-level findings to update ER mappings, and convert PDF-only cases when needed.

## Export expectations

Validate Dynamics invoice exports, electronic reporting configurations, and field mappings before customer rollout.

Validate the Electronic Reporting XML produced for the legal entity and customer setup; Data Management exports and printable PDFs are useful diagnostics but not the compliance artifact.

## Export signals to inspect

Microsoft’s Germany docs cover customer e-invoices, vendor XRechnung import based on UBL, and optional PDF attachment behavior. Treat ER configuration version, legal entity localization, and attachment setting as part of the validation input.

## Validation checklist

- Capture the ER configuration name/version with each sample; validator failures often map to old ER format versions, not invoice data.
- Validate the generated XML for buyer reference, VAT category breakdown, payment means, and tax exemption reason before enabling automatic sending.
- If PDF attachment is enabled, verify it is an attachment to a valid structured invoice, not the only invoice artifact.

## Export triage table

| Symptom | Likely field or rule | Export-side fix |
| --- | --- | --- |
| Generated XML is structurally valid but rejected for XRechnung version/profile mismatch. | ER format configuration | Update/import the required ER configuration for the German xRechnung format before changing invoice fields. |
| Invoice posted, but the team cannot find the XML artifact to validate. | Electronic reporting jobs / Show files | Download the generated file from Electronic reporting jobs > Show files and validate that artifact. |

## Common validation failures

Configuration versions can lag mandate changes, leaving buyer reference, payment means, tax subtotals, or PDF/A-3 packaging incomplete.

## Validation workflow after export

Run exported XML through validation, use rule-level findings to update ER mappings, and convert PDF-only cases when needed.

## Official/vendor documentation

- [Dynamics 365 customer electronic invoices in Germany](https://learn.microsoft.com/en-us/dynamics365/finance/localizations/germany/emea-deu-cust-e-invoices)
- [Dynamics 365 vendor electronic invoices in Germany](https://learn.microsoft.com/en-us/dynamics365/finance/localizations/germany/emea-deu-e-invoices-import)
- [Microsoft Electronic Reporting](https://learn.microsoft.com/en-us/dynamics365/fin-ops-core/dev-itpro/analytics/general-electronic-reporting)